QuickBooks Pick, Pack and Ship

How to use Pick, Pack, Ship in QuickBooks 2019

One of the more requested features in QuickBooks Enterprise has been Pick, Pack & Ship. Pick, pack & ship is an integral part of the entire supply chain management process. It is commonly used by distribution companies who process large batches of product. They unload the item through the truck or train, sort the products for specific destinations, and then print shipping labels and invoices for each product. Shipping labels are affixed and the products head out for their respective customers.


For example. A clothing manufacturer – we’ll call them Best Dressed, Inc. receives a large shipment of dresses, blouses, and pants from their manufacturer in France. The clothing is unloaded in their warehouse as inventory. As online orders when it comes to items also come in, Best Dressed Inc. selects the item that the consumer purchased from their inventory management system – say a purple dress in dimensions large. That item is “picked.” It really is then prepared for “packing” by the warehouse staff. Once the item is picked Best Dressed can go into the shipping information directly into their courier of preference (FedEx, UPS, USPS, etc.), pay for and print the label, and simultaneously print the invoice which should go inside the box. This assigns a tracking number directly towards the product and invoice. The item is then “shipped” to the expectant customer.

It is simple to understand why streamlining this process is a game title changer for just about any business that ships inventory.

QuickBooks 2019 has finally added the pick, pack, ship feature. We outline just how to utilize this feature below.

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Selecting your order

  1. First, go to customers and Sales Order Fulfillment Worksheet. It has just a little different look now like the Bill or Income Tracker screens.
  2. QuickBooks Enterprise has additionally added the capacity to do batch actions. So you can select multiple items in addition.
  3. For this example we intend to create a Sales Order for Unusual Things for just one Champagne Flute. Back into the Sales Order Fulfillment worksheet you can view the Sales Order worksheet that people have just created:
  4. Then you send out this order for picking. It is possible to pick the site and it'll tell you once I pick the site if this ticket is fillable from that site. And hit next and select the warehouse user who will be responsible.
  5. And I flip over to your device and do my pick. Now I see I have something more to pick – I will pick my sales order, choose the item I picked and the quantity and say finish.
  6. Now into the Sales Order fulfillment worksheet, it's going to alert me that i must update the SO. Once I update the SO – now let me go through the actual sales order and discover it says sent for pick. When I Revert (or refresh) it now says picked.
  7. Then I can send it for packing. Into the device i will now see something i must pack. I choose that Sales Order items I am packing. It will have a location here where you are able to say create package and insert the weight and dimensions.
  8. Then you go to the shipping integration. Here I’m showing FedEx:
  9. You will need to select back again to tasks to totally finish this pack.
  10. Now back in QuickBooks, We have an alert that I need to update the Sales Order on the Pack tab. I am going to update. And now the sales order is showing a status of packed.
  11. Allow me to go ahead and select print shipping label – you can see here that I'm able to choose the packages in the list and hit next. Next I will hit ship.
  12. Now back in QuickBooks I will look at ship details under this order. I'm able to select this and copy the tracking number to a clipboard to be placed elsewhere if needed. I'm also able to see the total cost of the shipping here.

And I also can mark it as shipped. Now the SO is showing completed but there is yet another step. I wish to open up the SO and invoice it. Once invoiced then it comes off my list.

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